Microsoft problems with MS Access

Microsoft access is a database application that comes with Microsoft Office suite. At times, you will encounter problems while working with this application if the tables or relationships are not properly designed.  Let’s take a deep look into this problem.

Improper table design

Improper table design can either stop a database in its tracks or create problems after years of usage.  One if the major reason behind table issues is when there is not enough tables to meet the three standard forms of normalization.

First Normal Form removes repeating fields in tables like Class 1, Class 2, and Class 3. This will create a problem when a student takes a fourth class. The table just doesn’t have the field titled Class 4. In this case it is better to have two tables, one for tracking the students, and the other one related to the students table that tracked classes.

Second Normal Form eliminates the same field from appearing in more than one location, which will result in problems with data entry and querying the data.

Placing fields in wrong place will broke the Third Normal Form, and the data integrity will not be achieved.

Improper design if relationship

If the relationship is not properly designed, it will stop a database in its tracks. The sharing of data between tables for creating queries, data entry forms and reports will not happen.

Lots of records

Microsoft Access does not have the ability to handle millions of records, even though it doesn’t have any specified limits. Any single table in an Access database should not exceed more than five million records, or one million there is are no memo fields. However, this problem will not be troubling you till it has been in use for a long period of time.

Lots of users

Microsoft also doesn’t have the ability to handle lots of users. But if the database is split, then the number of users won’t be having

Microsoft problems with MS Access

much of an impact, unless the forms and reports require frequent updating.  If it requires regular updating, then it turns out to be cumbersome for updating individual front ends. And if the database is not split, the number of users should not exceed fifteen in number.

That’s all with the information about Microsoft problems with Microsoft Access. Have a good day!